🎓 Pooja Virtual Receptionist for Schools & Universities

Smart, Safe & Seamless Front Desk Automation for Education

Welcome to the Future of School Reception Management

Managing front desks in schools and universities can be challenging — long queues, busy staff, unexpected visitors, and multiple languages to accommodate. Pooja, our AI-powered virtual receptionist avatar, solves these problems with 24/7 smart automation that’s easy to use, secure, and budget-friendly.

Pooja is designed specifically for educational institutions in India, whether it’s a school reception, college office, or university admin desk. She offers a warm welcome, manages appointments, verifies IDs, and frees up your team to focus on students — not paperwork.

👩💼 What Can Pooja Do for Your Campus?

• Greet Visitors with a branded welcome message

• Check-in Students, Parents, and Guests quickly and contactlessly

• Verify IDs and issue visitor badges

• Send Notifications to teachers, admin staff, or principals

• Guide Guests to offices, classrooms, and event halls

• Display Announcements, circulars, or schedules

• Collect Feedback & Grievances from students or parents

• Support Admission Counselling, PTM check-ins, and exam crowd management

🎯 Why Schools & Colleges Choose Pooja

✅ 24/7 Availability

Unlike human staff, Pooja works all day, every day — perfect for admission season, evening events, or special classes.

✅ Multilingual Interaction

Pooja speaks English, Hindi, Tamil, Bengali, Marathi, and more — making communication easier with diverse students and families.

✅ Secure Entry with Full Control

With ID verification, visitor logs, and badge printing, your school can maintain a safe and secure campus environment.

✅ Reduces Administrative Load

Teachers and admin staff can focus on core duties while Pooja handles walk-ins, inquiries, and routine tasks.

✅ Fully Customisable

Personalise Pooja’s avatar, voice, outfit, welcome script, and background to reflect your school’s branding and values.

🔧 How It Works

1. Visitor Arrives
   Motion sensors or a touchscreen activates Pooja

2. Check-In Begins
   Guest enters name, purpose, or scans ID

3. Verification & Notification
   Pooja verifies identity and informs the concerned department/staff

4. Guided Navigation
   Directions are displayed, or mobile interaction continues via QR code

5. Data Logged & Reported
   All visits are securely recorded for reporting and audits

🔐 Privacy & Security First

• Photo and ID verification

• Visitor type classification (student, vendor, parent, etc.)

• Consent for data use, digital signatures

• Cloud-secured and fully compliant with Indian data norms

📊 Powerful Analytics for School Admins

Get real-time dashboards showing:

• Daily visitor trends

• Peak times and footfall patterns

• Staff availability mapping

• Student visit tracking

• Feedback reports for service improvement

🧩 Deployment Options

Choose from hardware options that suit your campus:

• ✅ Lobby Kiosk – For school entrances or college reception

• ✅ Wall-Mounted Tablet – Ideal for staff rooms or block entrances

• ✅ Desk Tablet Version – For compact admin counters

Each version is compact, branded, and easy to maintain.

💸 Smart Pricing for Indian Institutions

We offer a simple, usage-based pricing model — you only pay for what you use. There’s no large upfront cost and we offer affordable plans for:

• Private Schools

• Public/Government Colleges

• Coaching Centres

• Multi-campus Universities

🎓 Use Cases Across Indian Education

• School Receptions: Greet students and parents, manage entry logs

• University Admin Offices: Schedule student appointments, provide real-time support

• Exam Centres: Speed up candidate verification and check-in

• College Events: Handle high guest volumes without extra staff

• Admission Counters: Guide walk-ins with personalised support and digital document handling

🚀 Ready to Transform Your Campus Front Desk?

Join the next generation of smart educational institutions with Pooja – India’s most reliable Virtual Receptionist Avatar.

👉 Book a Free Demo
👉 Get Custom Pricing
👉 Talk to Our Deployment Team

Frequently Asked Questions (FAQ) – Pooja Virtual Receptionist for Schools & Universities

💬 What is Pooja Virtual Receptionist for Educational Institutions?

Pooja is an AI-powered digital receptionist designed to manage front desk operations in schools, colleges, and universities. She helps automate visitor check-ins, student appointments, ID verification, and communication with staff — all while maintaining a secure, welcoming, and efficient environment.

🏫 How does Pooja help a school or university front desk?

Pooja streamlines visitor and student management by offering automated check-in, multilingual communication, and real-time staff notifications. She helps reduce administrative workload, enhance campus safety, and ensure all guests and students are attended to professionally — even during peak hours.

🌐 Can Pooja handle multiple languages?

Yes. Pooja supports English, Hindi, Tamil, Bengali, Marathi, and other regional languages, making her ideal for diverse student bodies and visiting parents from different parts of India.

🧒 Who can interact with Pooja?

Pooja is designed to support:

• Students (for office visits, ID services, appointment booking)

• Parents (during admissions, events, or PTMs)

• Visitors & Vendors (for meetings or maintenance)

• Staff & Faculty (internal check-ins, scheduling, visitor approvals)

🧾 What tasks can Pooja perform on campus?

Pooja can:

• Greet all guests with a school-branded welcome message

• Verify visitor IDs and issue digital/printed badges

• Manage student or parent appointments with departments

• Send alerts to faculty/staff for approvals or notifications

• Provide campus directions (labs, offices, classrooms)

• Guide walk-in students during admission season

• Display school announcements and circulars

• Collect digital feedback or complaints

⏰ Is Pooja available during school hours only?

No. Pooja is available 24/7 and works beyond school timings. She’s especially useful during admission season, exams, or weekend events, when traditional staff may not be available.

🔒 Is it safe to use Pooja in an educational environment?

Absolutely. Pooja includes features like:

• Visitor ID verification

• Photo capture and badge printing

• Pre-approved visitor lists

• Data privacy controls in line with school policy
  This ensures all campus entries are tracked and secure.

📊 Can schools get reports and analytics?

Yes. Admins receive real-time analytics such as:

• Number of daily visitors

• Time logs and duration

• Department-specific footfall

• Parent/student engagement
  These insights help with planning and security audits.

📲 Can parents or students use their mobile to interact?

Yes. A QR code can be displayed for parents or students to continue the check-in process or appointment request on their smartphones — a great solution during admission drives or open houses.

🧩 What setup options are available?

Pooja comes in:

• Reception-area kiosks (floor-standing)

• Wall-mounted tablets near main entrances

• Desktop tablets for admin counters

Each device can be branded with the institution’s logo, colours, and even uniforms on the avatar.

💰 Is it affordable for schools and colleges?

Yes. Pooja is priced using a pay-as-you-go model. This makes it budget-friendly for private schools, government colleges, coaching centres, and large universities alike. There are no heavy upfront investments.

🚀 How can we deploy Pooja in our institution?

We offer a quick onboarding process. Just contact us to:

• Schedule a free demo

• Get a quote based on your school size

• Select a suitable hardware model