Virtual Receptionist for Offices

Welcome to Pooja Virtual Receptionist – The Future of Smart Front Desk Automation

Are you looking to streamline your visitor management process, reduce costs, and create a seamless front desk experience? Pooja Virtual Receptionist is a cutting-edge AI receptionist kiosk designed to transform the way businesses, hospitals, schools, and hotels welcome and manage their guests. Whether you operate a corporate office, medical facility, educational institution, or hotel lobby, Pooja provides a reliable, automated, and fully customizable virtual front desk solution that runs 24/7.

Touchless, Secure, and Efficient Visitor Management

Pooja is more than just a kiosk — it’s a fully functional digital visitor management system that replaces the need for a human receptionist. With advanced features like touchless visitor sign-in, ID verification, visitor badge printing, and employee notifications, Pooja ensures that your guests are welcomed with professionalism and efficiency.

Our system detects visitors using built-in motion sensors and greets them with a customized welcome message that reflects your brand’s tone and values. From there, visitors can easily check in, provide necessary credentials, and be instantly connected to the right staff member via audio or video call.

Your 24/7 Virtual Receptionist

Unlike traditional staff, Pooja Virtual Receptionist operates 24/7 without breaks, sick leave, or vacations. This makes it an ideal receptionist cost-saving solution for organizations that want round-the-clock coverage at a fraction of the price of a full-time employee.

Whether you need a virtual receptionist for offices, a kiosk for hospitals, or a smart reception desk for universities, Pooja is adaptable to your industry and space. It frees up your team to focus on core tasks while handling all reception duties with consistency and professionalism.

Advanced Security & Compliance Features

Security is a top priority for any business welcoming visitors. Pooja offers built-in visitor ID verification, health screening, and secure visitor access control to help maintain a safe and compliant environment. Employees can also preview visitors through live video before granting access, adding an extra layer of security and peace of mind.

Need to ensure policy compliance? Pooja supports customizable induction documents, pre-screening protocols, and messaging tailored to your regulations — making it an excellent solution for regulated industries like finance, healthcare, and government.

Powerful Integrations & Customization

Pooja integrates seamlessly with major communication and collaboration platforms like Microsoft Teams, Slack, and Zoom, ensuring a streamlined visitor experience from check-in to connection. You can also personalize every aspect of the interface — from the welcome script to the on-screen graphics — aligning the user journey with your branding.

With a wide range of hardware options, Pooja is available in large, high-visibility kiosks or compact 12-inch tablets, making it easy to deploy in any space — from corporate lobbies to clinic entrances.

Real-Time Insights and Visitor Analytics

Pooja is not just about automation — it’s about intelligence. Our platform collects and analyzes visitor data, including check-in times, feature usage, visitor types, and feedback through surveys. These analytics help you optimize staffing, improve processes, and deliver a better visitor experience over time.

Perfect for Every Industry

• Corporate Offices: Manage guests, vendors, and clients professionally

• Hospitals & Clinics: Conduct health screenings and streamline patient visits

• Schools & Universities: Enhance safety with ID verification and automated check-ins

• Hotels: Provide a high-tech, modern lobby experience for guests

• Coworking Spaces & Tech Parks: Centralized reception for multiple tenants

Upgrade Your Front Desk Today

Experience the power of AI-based visitor screening and automated front desk solutions with Pooja Virtual Receptionist. Let your visitors experience smart hospitality, your staff enjoy reduced workload, and your organization benefit from operational excellence.

👉 Contact us today to schedule a demo or request pricing.

Frequently Asked Questions (FAQ) – Pooja Virtual Receptionist

1. What is Pooja Virtual Receptionist?

Pooja is an AI-powered virtual receptionist that automates front desk operations using an intelligent visitor management kiosk. It helps organizations manage guest check-ins, ID verification, employee notifications, and badge printing — all from a single smart device.

2. How does Pooja improve visitor management?

Pooja reduces wait times by enabling touchless sign-ins, verifies visitor identity for security, sends real-time alerts to employees, and ensures guests receive a consistent and professional greeting — 24/7. It eliminates the need for manual reception work while enhancing the visitor experience.

3. Can Pooja replace a human receptionist?

Yes. Pooja performs most core receptionist duties such as greeting guests, checking them in, verifying identity, printing visitor badges, and connecting them with the right person via audio or video call — all without requiring breaks, sick leave, or salaries.

4. What industries can benefit from Pooja?

Pooja is ideal for:

• Corporate offices

• Hospitals and clinics

• Educational institutions

• Retail showrooms and banks

• Hotels and hospitality venues

• Coworking spaces and tech parks

5. What security features does Pooja offer?

• ID and health screening

• Visitor badge printing

• Access control

• Live video preview before entry

• Discreet camera access for staff

These features create a secure visitor access control system without needing human supervision.

6. Can I customize Pooja for my brand?

Absolutely. Pooja allows full customization of:

• Welcome messages and voice

• On-screen graphics and logo

• Induction documents and policy notices

• Language preferences

• Workflow based on industry or location

7. Is Pooja available 24/7?

Yes. Pooja is a 24/7 virtual receptionist, meaning it never takes breaks or leaves early. It ensures uninterrupted front desk operations even during nights, weekends, and holidays.

8. What devices does Pooja come in?

Pooja is available in multiple hardware options:

• Large floor-standing kiosks for lobbies

• Mid-size counter units

• Compact 12-inch tablets for space-constrained areas

Each unit is sleek, highly visible, and easy for visitors to use.

9. Does Pooja integrate with existing systems?

Yes. Pooja supports enterprise-ready integrations with platforms like Microsoft Teams, Slack, Zoom, and other communication tools to notify employees instantly when a visitor arrives.

10. Does Pooja provide analytics?

Yes. Pooja collects real-time visitor data such as:

• Daily visitor count

• Average check-in time

• Visitor types and purposes

• Feature usage tracking

• Custom survey feedback

These insights help improve front desk efficiency and resource planning.

11. How does Pooja save money compared to hiring staff?

Pooja eliminates recurring costs like:

• Receptionist salaries and benefits

• Hiring and training expenses

• Absentee coverage costs
  It offers a cost-effective alternative by handling repetitive reception tasks autonomously.

12. Can Pooja help with compliance and onboarding?

Yes. You can upload compliance documents, NDA forms, health screening questions, and safety instructions. Visitors must complete these before entry, making policy compliance effortless and auditable.