Virtual Avatar for Events & Exhibitions

🎤 Use Case: Pooja – Virtual Receptionist Avatar for Events & Exhibitions in India

🌟 Introduction
Event venues and exhibitions often face overwhelming footfall, last-minute registrations, multilingual attendees, and long queues at information desks. Pooja is a smart AI-powered avatar designed to elevate visitor experience by managing crowd interaction, reducing workload on event staff, and offering 24/7 assistance at booths, entrances, and registration zones.

🤖 What is Pooja?

Pooja is an AI-enabled virtual receptionist deployed on a kiosk or tablet that welcomes guests, registers them, provides event info, guides them to halls or speakers, and even suggests sessions to attend — all while maintaining a friendly and professional tone, in multiple Indian languages.

🔑 Key Benefits for Events

🔄 Features that Matter

• Touchless Check-In
  Visitors can register with mobile OTP, scan QR codes, or upload IDs – no long lines or manual paperwork.

• Event Management System Integration
  Works seamlessly with your event registration software to update databases and print badges.

• Live Agenda & Speaker Info
  Offers real-time schedule updates, speaker introductions, and session suggestions based on visitor interest.

• Wayfinding Support
  Shows maps and guides users to correct halls, booths, or breakout areas.

• QR Code Takeover
  Lets visitors continue the interaction on their smartphones for a seamless digital experience.

• Brand Customisation
  Avatar appearance, voice, and messaging tailored to your event’s theme, sponsors, or language preference.

🎪 Pooja’s Services for Attendees

• Welcome visitors with a friendly greeting

• Assist with self-check-in and badge printing

• Share session schedules, speaker details, or live updates

• Guide to meeting rooms, speaker halls, washrooms, and cafés

• Connect with help desk via video call

• Conduct attendee feedback and polls

• Promote sponsor offers or upcoming sessions

🔐 Safety & Security

• ID scan and verification for registered attendees

• Digital logbook and badge tracking

• Supports health declarations and crowd-control compliance

• Follows strict data privacy guidelines in India

📊 For Event Organisers

• Reduce staff dependency, especially during rush hours

• Gain real-time data on footfall, attendee interests, and popular sessions

• Get insights into attendee language preferences, session ratings

• Enhance satisfaction with interactive assistance

• Deploy across multiple entry points or satellite booths

🧩 Flexible Setup

• Floor-standing kiosks for main entry

• Compact tablet setups at booth counters or lounges

• QR-enabled posters to link users to Pooja on their phones

💰 Affordable for Indian Events

With a pay-per-use model and no need for heavy infrastructure, Pooja is ideal for all event scales — from corporate expos and educational fairs to mega entertainment exhibitions.

🚀 Start Today

Give your attendees a smarter, smoother, and more interactive event experience.
Let Pooja handle the queries — while your team focuses on delivering a standout show!

👉 Contact us now for a demo or to deploy Pooja at your next event!

Would you also like this version converted into a FAQ format, video script, or flyer content?

Certainly! Here's the FAQ format for Pooja – Virtual Receptionist Avatar for Events & Exhibitions in India, tailored in the same tone and structure you liked before:

🧠 Frequently Asked Questions (FAQ) – Pooja Virtual Receptionist for Events & Exhibitions

💬 What is Pooja Virtual Receptionist for Events?

Pooja is a smart, AI-powered digital receptionist designed to manage visitor interactions at events, expos, and exhibitions. Installed on an interactive kiosk or tablet, she welcomes guests, registers them, provides event schedules, and guides them to the right places — all while reducing crowding and easing staff workload.

🎟️ How does Pooja help at event venues?

Pooja handles tasks like self-check-in, badge printing, FAQ responses, session guidance, and wayfinding — freeing up human volunteers and staff for more complex guest needs. She improves efficiency and creates a smooth experience for attendees.

🌐 Does Pooja support multiple languages?

Yes! Pooja can speak in multiple Indian languages such as Hindi, Marathi, Tamil, Bengali, and Telugu, along with English — making her ideal for diverse, multilingual event crowds.

🗓️ Can Pooja display live schedules and session updates?

Absolutely. Pooja can show current agendas, speaker bios, upcoming sessions, and real-time changes — helping attendees stay informed throughout the event.

🧾 Can attendees use Pooja for registration?

Yes. Pooja enables fast, self-service check-in using mobile OTPs, pre-registered QR codes, or ID scans. She can also print or issue digital badges if integrated with your registration system.

🗺️ Can she help attendees find booths or halls?

Definitely. Pooja shows interactive maps and gives directions to booths, speaker sessions, restrooms, cafeterias, and help desks — just ask!

📱 Is mobile interaction possible?

Yes. Attendees can scan a QR code on the kiosk to transfer the conversation to their phones — ideal for touchless, on-the-go interaction during the event.

🧠 What can Pooja do during the event?

Pooja can:

• Greet visitors with a custom welcome

• Register and check-in attendees

• Share session details and speaker information

• Direct visitors to locations inside the venue

• Suggest relevant sessions or offers

• Connect with event support staff

• Collect attendee feedback and polls

🔐 Is Pooja secure and compliant with Indian data privacy norms?

Yes. Pooja handles ID scans, badge tracking, health declarations, and personal data securely in compliance with Indian data protection guidelines.

📊 What insights can organisers get?

Event organisers can access analytics on visitor check-ins, crowd movement, language preferences, popular sessions, and feedback summaries — useful for both live decisions and future planning.

💰 How much does it cost to use Pooja at our event?

Pooja runs on a consumption-based model — meaning you only pay for what you use. It's affordable for single-day events, multi-day expos, or even large trade fairs with multiple halls.

🧱 What are the hardware options?

Pooja is available in:

• Floor-standing interactive kiosks

• Wall-mounted touchscreens

• Tabletop tablets for booth use

• QR standees for mobile continuation

All hardware is designed for portability, quick setup, and brand customization.

🚀 How do we get started?

Just reach out to schedule a free demo and we’ll help you plan Pooja’s deployment based on your event size, needs, and goals.